Criminal records

As an organisation using the Disclosure and Barring Service (DBS) to assess applicants’ suitability for positions of trust, Framework complies fully with the DBS Code of Practice and undertakes to treat all applicants for positions fairly.

It undertakes not to discriminate unfairly against any subject of a disclosure on the basis of a conviction or other information revealed. Any worker or potential worker can obtain a copy of the DBS Code of Practice on request. Please contact the HR team at Framework’s central office.

Framework is committed to equality of opportunity in its work and has a written Equality & Diversity Policy available to potential and existing workers on request. Framework is committed to the fair treatment of potential workers regardless of any offending background.

Framework has a written policy on the recruitment of ex-offenders, which is made available to all disclosure applicants at the outset of the recruitment process.

Handling, storage, retention and disposal of disclosures

Framework complies fully with the DBS Code of Practice regarding the correct handling, storage, retention and disposal of disclosures and disclosure information.
It also complies fully with its obligations under the Data Protection Act 1998 and other relevant legislation pertaining to the safe handling, use, storage, retention and disposal of disclosure information. DBS checks will only be obtained for individuals who have been given a preliminary offer of employment. Disclosure information will be kept in a non portable cabinet or cupboard kept locked at all times and only those with the authority to view such information as part of their duties will have access.

Handling

In accordance with section 124 of the Policy Act 1997, disclosure information is only passed to those who are authorised to receive it in the course of their duties

Usage

Disclosure information is only used for the specific purpose for which it was requested, which for Framework, is for minimising risk in recruitment and selection of workers.

Retention

Disclosure check documentation is provided only to the worker. Framework requests staff show us the original copy. An electronic record of the unique reference number and the date of the check will be retained.

Disposal

Any disclosure information provided by individuals will be confidentially shredded, if necessary.

Disputes

If an individual disputes the content of a Disclosure and Barring Service check, they should contact the Head of HR who will process their dispute in line with guidelines published by the DBS. Monitoring of this policy will be undertaken to ensure compliance.